Governing Council

(a)

The Governing Council will consist of members of whom one shall be appointed as Chairman and another as the Member Secretary of the Society. While Financial Commissioner, Punjab, of Punjab Government shall be the Chairman, the Member Secretary shall be appointed by the State Government; however, the State Govt. may nominate any other specialist in the relevant field in addition to the above members from time to time, not exceeding three. The Governing Council shall be the supreme authority and source of all powers, functions and activities of the Society.

(b)

The general superintendence, direction and control of the affairs of the Society and of its income and property shall be vested in the Governing Council of the Society hereinafter referred to as “The Council” or "The Governing Council".

(c)

The following persons will constitute Governing Council of the Punjab Land Records Society:-

(i) Ex-officio members as mentioned below.

S. No.
Shri/Smt.
Designation
Address
1
N S Kang Financial Commissioner, Revenue, Punjab Chairperson,
Punjab Civil Sectt. Chandigarh.
2
Satish Chandra Principal Secretary Finance, Punjab. Punjab Civil Sectt. Chandigarh.
3
A R Talwar Principal Secretary, Information Technology, Punjab Punjab Civil Sectt, Sector 9, Chandigarh.
4
Dalip Kuamr Director-cum- Secretary, Information Technology, Punjab SCO 193-195, Sector 34-A, Chandigarh
5
R.k.kaushik Additional Secretary Revenue, Punjab. Punjab Civil Sectt., Chandigarh.
6
Anurag Verma Commissioner, Jalandhar Division, Jalandhar Commissioner, Jalandhar Division, Jalandhar
7
S.R.Ladhar Commissioner, Patiala,Division, Patiala. Commissioner, Patiala,Division, Patiala.
8
R.Venkatratnam Commissioner Ferozepur Division Commissioner, Ferozepur, Division, Ferozepur
9
R.Venkatratnam Commissioner Faridkot Division Commissioner, Faridkot Division, Faridkot.
10
Dharam Dutt Tarnach Director of Lands Record, Jalandhar Member-Secretary, Director of Land Records, Punjab, Jalandhar.
11
Alaknanda Dayal D.C. Kapurthala Deputy Commissioner, Kapurthala
 

(ii) The three members nominated to the Governing Council by the State Government.

(ii) The three members nominated to the Governing Council by the State Government.

(iii) Other individuals, institutions/organizations and corporate bodies to be accepted in future as co-opted members as per terms and conditions of eligibility as may be laid down and approved by the Governing Council from time to time.

 

Power and functions of the Governing Council: -
The Governing Council of the Society shall formulate the overall plans and policies of the Society. Save as herein expressly provided, all the duties, powers, the Governing Council shall exercise all such functions to carry out the objectives of the Society. The Governing Council shall approve all the rules/policies of the society.

 

Chairman of the Governing Council: -
Chairman of the Governing Council shall be the Financial Commissioner, Revenue, Punjab.

Proceedings of the Governing Council: -
The Governing Council may meet as it is necessary and at least one a year, ordinarily provided that the Member Secretary may himself on his own or upon a requisition of four members of Governing Council require it to be called at any time. Not less than seven days notice shall be given for every meeting of the Governing Council and a copy of the Governing Council and the State Government as soon as practicable after the meeting provided that in case of urgency at shorter notice may be given with the prior approval of the Chairman and provided further that any accidental commission to give such notice to, or the non receipt of any such by, any member shall not invalidate any proceedings of such meeting.

i) QUORUM – Four members shall constitute a quorum for any meeting of the Governing Council. If within half an hour from the time appointed for the meeting a quorum is not present, the meeting if convened upon such requisition as aforesaid shall be dissolved, in any other case it shall stand adjourned to the same day in the next week at the same time and place, and if at such adjourned meeting a quorum is not present these members who are present shall be the quorum and may transact the business for which the meeting was called.

ii) In case of difference of opinion amongst the members the opinion of the majority shall prevail.

iii) Each member of the Governing Council including the Chairman shall have one vote and if there shall be an equality of votes on any question to be determined by the Governing Council, the Chairman shall in addition have and exercise a casting vote.

iv) Every meeting of the Governing Council shall be presided by the Chairman and in his absence by a member chosen from amongst themselves by the members present at the meeting.

v) Any resolution except such as may be placed before the meeting of the Governing Council may be adopted by circulation among all its members present in India and any resolution shall be as effective and binding as if such resolution had been passed at the meeting of the Governing Council.

The Governing Council may by resolution delegate to the Chairman, Member Secretary and other officers of the Society such of its powers for the conduct of its affairs of the Governing Council as it may consider necessary or desirable.

Subject to the rules, regulations and bylaws and orders of the Governing Council, the Member Secretary of the Society shall be responsible for proper administration of the Society and for the conduct of the staff under the direction and control of the Governing Council.

The members of the Society, the Governing Council or any Committee appointed by the Society or the Governing Council shall not be entitled to any remuneration from the Society. However, they shall be entitled to reimbursement of, or compensation for expenditure on traveling, conveyance etc., incurred by them in attending meetings of the Society or Governing Council or any Committee thereof or in performing journeys for the work of the Society at such rates and in such manner as may be prescribed by the Governing Council.

The Chairman shall have the power to invite any person or persons, not being member of the Governing Council to attend the meeting of the Governing Council but such invites shall not be entitled to vote at the meeting.