Manual – I :
The Particulars of Punjab Land Records Society, Functions &
Duties
Name of
Organization
:
Punjab Land
Records Society, Jalandhar
The Punjab Land Records
Society, Jalandhar whose Head Quarter
is in the office of the Director Land Records of Punjab, Kapurthalla
Road, Jalandhar.
It was set up in the year of 2003.The objectives and functions of the society
are given in the Memorandum of Association of Punjab Land Records
Society (Annexure-1).
The following is the Structure of the
Organization :
1.
Governing Council
Governing Council
(GC):
(a)The Governing Council (GC) shall be the
Apex Body and source of all powers, functions and activities
of the Society.
(b)The Governing Council will consist of following
members of the Punjab Land Records Society.
4.
District Implementation Committee
The Minister of Revenue & Rehabilitation, Punjab is ex-officio
Chairperson of the Governing Council and Board of Management.
The Financial Commissioner of Revenue is ex-officio of Vice
Chairperson of Governing Council and Board of Management of
Punjab Land Records society and Director of Land Records, Punjab
is the Member Secretary of the Society. The detailed roles and
functions of Governing Council, Board of Management and District
Implementation committee are given at Annexure – II.
Manual – II :
Powers and duties of its officers and employees
1.
Power and functions of the Governing Council:
Subject to the Memorandum of Association and these Rules, but without prejudice
to the generality of powers, the
Governing Council (GC)
shall have the full
functional autonomy and shall exercise the following powers
and carry out the following functions inter-alia:
(a)
The Governing Council (GC) shall be the
Apex
Body
of the Society.
(b)
The Governing Council (GC) shall be vested with the
general
superintendence, direction and control of the
affairs
of the Society and of its
income, expenditure,
assets & liabilities
.
(c)
The Governing Council (GC) may issue directions for
the formulation of overall plans and policies of the Society
with an aim to
improve the delivery system of revenue
services
of the State of Punjab.
(d)
The Governing Council (GC) shall consider and approve
the overall policies of the society on
the recommendations of the Board of Management (BoM).
(e)
The Governing Council (GC) shall consider and approve
the annual budget of the society on the recommendations
of the Board of Management (BoM).
(f)
The Governing Council (GC) shall consider and approve
the annual reports of the society on the recommendations
of the Board of Management (BoM).
(g)
The Governing Council (GC) shall consider and approve
the appointment of Auditor of the society on the
recommendations of the Board of Management (BoM)
of the Society.
(h)
The Governing Council (GC) shall approve the
rules
& amendments
therein for the fulfillment of the
objects of the Society on the recommendations of the Board of
Management (BoM).
(i)
The Governing Council (GC) shall approve the
acquisition
and alienation of immovable Property
by the society.
(j)
The Governing Council (GC) may
co-opt members
of the Society on the recommendations of Board of Management
(BoM).
(k)
With the approval of its Governing Council (GC), the
Society may accept contributions from statutory
bodies created under the Acts of Parliament or of the State
Legislature, the national and International organizations, NRIs,
industry etc. for the furtherance of the objects of the Society.
(l)
The contribution may also be accepted from
Private
bodies
and individuals with the approval of its Governing
Council (GC).
(m)
The Governing Council (GC) may accept the resignations
of the non-official members.
(n)
The Governing Council (GC) may approve the
awards
and rewards
to the officials/ persons connected with the
affairs of the society on the recommendations of Board of Management
(BoM).
2.
Powers & Functions
of Board of Management (BoM):
Subject to the Memorandum of Association and these Rules, but without prejudice
to the generality of powers, the
Board of Management (BoM)
shall have the full
functional autonomy and shall exercise the following powers
and carry out the following functions
inter-alia:
(a)
Shall be responsible for the overall administration
and control of the Society and take all decisions necessary
for this purpose.
(b)
Shall recommend the Governing Council (GC) for the
general superintendence, direction and control of the affairs
of the Society and of its income, expenditure, assets &
liabilities.
(c)
Shall formulate and recommend to the Governing Council
(GC) on the overall plans and policies of the Society with an
aim to improve the delivery system of revenue services of the
State of Punjab.
(d)
Shall formulate and recommend to the Governing Council
(GC) on the plans, policies, annual budget, annual reports and
appointment of Auditor of the society.
(e)
Shall formulate and recommend to the Governing Council
(GC) on the rules & amendments therein for
the fulfilment of the objects of the Society.
(f)
Shall formulate the project based contract positions,
their qualifications and remunerations and conditions of service
subject to the instructions of the State Government from time
to time.
(g)
Shall delegate, to such extent as it may deem necessary,
any of its powers to any Officer or the Committees to be constituted.
(h)
Shall recommend the Governing Council (GC) on the
acquisition and alienation of immovable Property by the society.
(i)
Shall formulate and fix the user charges/ facilitation
charges subject to the instructions of the State Government
from time to time.
(j)
The Board of Management (BoM)
may review the progress of the implementation of the project
at any stage.
(k)
Shall formulate the Quality Policy, for the Society.
(l)
Shall recommend the Governing Council (GC) on co-option
of members of the Society.
(m)
For the implementation of the policies, plans, and
programmes approved by Governing Council (GC), the Board of
Management (BoM) shall take all decisions
relating to the administration, management, working and control
of the Society.
(n)
The Board of Management (BoM)
shall sanction expenditure for the execution of plans, and programmes
of the Society
(o)
The Board of Management (BoM)
may appoint Committees or Sub-Committees, by whatever name called,
comprising member(s) of the Society and such outside experts
and officers of the Society as may be nominated by it for specific
tasks, for the disposal of any of its business or for tendering
advice on any matter pertaining to the administration and management
of the Society.
(p)
Consider, frame and issue detailed regulations, instructions,
guidelines, procedures and processes from time to time in conformity
with the statues and rules for the fulfilment
of the objects of the society.
(q)
To authorize any change of procedure, limits, delegation
etc. in the operation of the funds of the Society.
(r)
Authorize the collection, payments and user charges
to be charged from the general public for the delivery of revenue
services on behalf of Revenue and other Departments and agencies
and transfer/ utilize the same in the manner prescribed.
(s)
Fixation of remuneration and other TA/DA charges for
members of various Committees and special invitees, while attending
the meetings of the various Committees.
(t)
Consider and approve eligibility conditions, duration,
selection process etc for various types of service providers,
vendors, resources including system integrators, developers,
stake holders, financial collaborators, public-private partners,
franchises, implementers, executors of the various e-Governance
initiatives and other citizen services.
(u)
Consider and frame the proposals, Request For Proposal
(RFP) and other documents for the approval of the competent
authority to achieve the objects of the society
(v)
Consider and approve norms, guidelines and terms and
conditions and service level agreements with stakeholders and
franchises to establish service delivery Centres
and to add to or amend them from time to time.
(w)
To handle the projects on job-work and/or outsourcing
basis for the Society, lay down terms and conditions and method
of hiring such human and other Information Technology resources.
(x)
Acquire by gift, purchase, exchange, lease, hire or
otherwise any property, movable or immovable, and to construct,
improve, alter, demolish or repair buildings, spaces, works
and constructions as may be necessary or convenient for carrying
out the activities of the Society.
(y)
Negotiate, enter into and/or make contracts &
deeds on behalf of the Society.
(z)
To enter into legal
and corporate agreements for and on behalf of the society and
to sue and defend all legal proceedings on behalf of the society;
(aa)
Solicit and receive grants, gifts, donations or other
contributions from the Central Government, State Government,
user charges, cess, contributions,
fee and funds in any other forms, provided it is approved by
the Executive Committee;
(bb)
Recommend cases for obtaining Technical Sanction (TS)
to the competent authority i.e. Empowered Committee on Computerisation
in the Department of Information Technology, Government of Punjab.
(cc)
Do all such acts and things as are incidental or conducive
to the discharge of the functions and attainment of any of the
objects of the Society
3.
Powers, Functions & Responsibilities of
the Member Secretary:
(a)
The Member-Secretary of Governing Council shall act
as the Member-Secretary of the Punjab Land Records Society
andwill
act as the Chief Executive Officer
of the society.
(b)
The Member-Secretary shall be responsible for the
day to day functioning of the society and for providing the
revenue services relating to land records to the people.
(c)
The Member-Secretary shall be responsible for implementing/
executing all decisions of Governing Council (GC), Board of
Management (BoM) and Executive Committee.
He shall also be responsible for implementing the directions
of Empowered Committee on Computerisation and Punjab State e-Governance Society.
(d)
The Member-Secretary shall be responsible for implementing
the Service Level Agreements (SLAs) in providing the revenue
services relating to land records to the people
(e)
The Member-Secretary will record the proceedings of
the meetings of the Society and of the Governing Council and
maintain a proper record of these meetings in accordance with
the provisions of the Bye-laws of the Society.
(f)
The Member-Secretary shall be responsible for and
the custodian of all the records pertaining to the Society,
the funds of the Society & such other property of the society
as the Governing Council (GC) or the Board of Management (BoM)
may commit to his charge.
(g)
The Member-Secretary shall have the accounts maintained
in such manner as prescribed under the rules of the society
and the instructions of Government from time to time.
(h)
The Member-Secretary shall arrange for the annual
audit in accordance with the provisions in the Rules and Byelaws
of the Society.
(i)
The Member-Secretary shall have such other powers
& perform other duties as may be delegated or assigned to
him by the Governing Council, Board of Management and Executive
Committee.
(j)
The Member-Secretary may delegate any of his powers
to any of his subordinate with the approval of the Board of
Management.
(k)
The Member-Secretary shall manage the projects, properties
or the moneys of the society, manage accounts, execute all contracts
on behalf of the society and receive funds for the society through
Government budget allocation, donations, grants-in-aid, contributions
and raising money whenever required
as per approval of the Governing Council (GC).
(l)
The Member-Secretary shall prepare the budget relating
to the administrative expenses of the Society and Committee
such as office expenditure, expenditure on TA/DA of the members
and staff which shall be a legitimate charge on the fund.
(m)
The Member-Secretary shall represent the society in
all its legal matters jointly or through any authorized representative.
(n)
To do all acts, deeds and
things necessary for carrying out his functions as Member-Secretary.
(o)
In the event of the post of the Member-Secretary remaining
vacant or the Member-Secretary being absent or unable to perform
his duties or any reason, it shall be open for the Governing
Council (GC) to direct any Officer or Officers in the service
of the Society to exercise temporarily such powers & perform
such functions and duties of the Member-Secretary as the Governing
Council (GC) may deem fit.
(p)
The Member Secretary shall be responsible for the
proper day to day administration of the Society. All other staff
of the society shall be subordinate to the Member-Secretary.
The Member-Secretary shall carry out the general correspondence
in connection with the work assigned to him/ her by the Governing
Council (GC), Board of Management (BoM)
or the Executive Committee from time to time.
(q)
The Member-Secretary of Board of Governor shall hire
& fire the manpower for the society and other staff in accordance
with Rules, regulations and bye-laws of the Society.
The Member-Secretary shall represent the society in all
its legal matters jointly or through any authorized representative.
(r)
The Member-Secretary shall be responsible for the
training and execution of all IT and e-Governance projects as
approved by the Governing Council (GC), Board of Management
(BoM) or the Executive Committee.
4.
Executive Committee
(a)
There shall
be an Executive Committee of the society, which shall comprise
of the following members:
(b)
The Executive committee shall be responsible for day-to-day
functioning of the society and shall perform all such additional
functions as authorized by the Governing Council or Board of
Management (BoM) as the case may be from time to time.
(c)
The Executive Committee shall exercise such other
powers as delegated to it by the Governing Council (GC) or Board
of Management (BoM).
(d)
In case of urgency, the Executive Committee shall
take the decision and get the same ratified from the Board of
Management (BoM) or Governing Council, as the case may be in the next
meeting of the same.
(e)
The Executive Committee may further delegate any of
its powers to Member Secretary of the Society.
5.
District Implementation
Committees.
(a)
There shall be a district level implementation committee
for each revenue district of the state who shall be responsible
for the implementation of all decisions taken by the Governing
Council/Board of Management / Executive Committee of the society.
(b)
The members of the Implementation Committee shall
be the following;
(c)
The Deputy Commissioner shall be the ex-officio President
of the District Implementation Committee.
(d)
He shall manage all the project,
properties or the money under the fund, manage accounts, execute
all contracts on behalf of the Society and receive funds for
the Society through user charges, donations, grants-in-aids,
contribution and raising money, whenever required.
(e)
The Implementation committee shall submit to the Member
Secretary all such accounts and action taken reports as desired
by the Governing Council / Board of Management / Executive Committee
from time to time.
(f)
District Implementation Committee can also submit
any proposal/project as per the objectives and aims of the Society
for approval from Board of Management/Executive Committee and
it shall be responsible to implement all such projects/proposals
after approval.
Manual – III :
The Procedure followed in the decision making process, including
channels of supervision and accountability.
Member Secretary of Punjab Land Records
Society is responsible for day to day functioning of the society
and for providing the revenue services relating to the land
records to the public. He is responsible for implementing/executing
all the decisions of the Governing Council, Board of Management
& Executive Committee. He is also responsible for implementing
the directions of the Empowered Committee on Computerization
and Punjab State E-Governance Society. He is responsible for
preparing various agenda items to be placed before, after the
prior approval of Vice Chairperson of the Society, Governing
Council, Board of Management and Executive Committee for their
decisions from time to time. Member Secretary is responsible
to get the decision implement. The detailed duties & responsibilities
of Member Secretary are given at Para
23of
Annexure – II.
Subject to the Memorandum of Association
and Rules, the Board of Management have the full functional
autonomy who is responsible for the overall administration and
control the Society and take all the decisions necessary for
the purpose. The Board of Management recommends the
Governing Council for the General
Superintendent, directions and control of the affairs of the
Society and of its income, expenditure, assets & liabilities.
Board of Management formulate and recommend to the Governing
Council on the plans, policies, annual budget, annual reports
and appointment of the auditors of the society. It also formulates
and fix the facilitation charges subject
to the instructions of the State Government from time to time.
It takes all decisions relating to the administration, management
working and control of the Society for the implementation the
policies, plans & programmes approved by the Governing Council.
The detailed functions of Board of Management at para 22.
The Governing Council is vested with
the General Superintendent, directions and control of the affairs
of the society and of its income, expenditure, assets &
liabilities. It also issues directions for the formulation of
overall plans and policies of the Society with an aim to improve
the delivery of system of revenue services of the State of Punjab.
There is also Executive Committee of
the Society which is responsible for the day to day functioning
of the Society and perform all such
additional functions as authorized by the Governing Council.
The Executive committee exercises such all
other powers as delegate to it by the Governing Council and
Board of Management.
In case of emergency, the Executive
Committee takes decisions and get the
same ratified from the Board of Management or the Governing
Council as the case may be. The Executive Committee can further
delegate its power to the Member Secretary of the Society.
District Implementation Committee of
the Society whose president is Deputy Commissioner of the District
submit to the Member Secretary all such accounts and action
taken reports as desired by the Governing Council/Board of Management/
Executive Committee from time to time. It can also submit any
proposal of the project and aims of the society for approval
from the Board of Management/Executive Committee and responsible
to implement the same after approval.
Manual – IV :
Norms of the Organization
&
Manual
– V : The rules, regulations, instructions,
manual & records held by or under its control or used by
its employees for discharging its functions.
1.
MEMORANDUM OF ASSOCIATION
Preamble
The primary objective of the Punjab Land Records Society
(PLRS) is to oversee, monitor the implementation of computerization
and digitization of Land Records and related documents in Punjab
for the overall benefit of the citizens and to provide Land
Records related services through multiple common access infrastructures
like Sukhmani Centres to the public. This Society is a State level body
being constituted specifically to manage the Land Records in
all its dimensions and would work under the overall policy framework
of Punjab State E-Governance Society (PSEGS).
The matter of “
1.(
a)Name-
The name of the society
shall be “Punjab Land Records Society”.
(b)Office-
The registered office
of the society shall be situated in the Office of the Director
of Lands Record,
2. A.OBJECTS AND FUNCTIONS
(i)
To take all necessary steps to promote efficiency, reduce delays; enhance
accountability, transparency and objectivity in the management
of Land Records and related documents.
(ii)
To formulate strategies, policies, plans and to assist the management of
Land Records in an effort to provide efficient and prompt services
to the public multiple common access infrastructure like Sukhmani
Centres in matters relating to land
and revenue, through the use of Information Technology and related
fields
(iii)
To lay down the necessary administrative, financial legal and technical
framework and resources for the IT enabled Land Records Management
and related Services
.
(iv)
To undertake the necessary administrative reforms required to accomplish
the objectives of good governance through IT or otherwise.
(v)
To promote, investigate, establish, execute, install, maintain, manage
and Administer projects in Information Technology aimed at meeting
the requirements of the State Government to provide IT related
services to the public and stakeholders in matter relating to
the land and revenue.
(vi)
To establish, create and maintain a broad based data system and database
of the landowners and related stakeholders of Land and Revenue
System.
(vii)
To establish and to maintain a technical library and information centre/data
centre and to collect and to collate information, data regarding
land, types of land, land use, irrigation, urbanization, crops,
rural development, etc
(viii)
To undertake or sponsor studies relating to land and revenue system and
information technology so as to make it more efficient, effective
and in time with the emerging trends Nationally and Internationally;
(ix)
To implement the project as per the Policies, State Technical Standards
(STS), Guidelines, IT
Architecture and IT rules and regulations laid down by the Department
of Information Technology (DoIT) and
Punjab State E- Governance Society (PSEGS) from time to time.
(x)
To workout revenue models and modalities for providing Land Records Management
and related services through use of IT on a public-private partnership
model for its self-sustainability and to encourage private sector
initiative in IT related infrastructure and services.
(xi)
To ensure and maintain the Standard of Service as per the Service Level
Agreements between Punjab State Land Records/E-Governance Society,
District level Information Technology Sukhmani
Society, franchisees, Financial Institutions and the government.
(xii)
The citizen services at the user end would be provided in an integrated
manner through common service delivery channels, which could
be set up by any agency.
(xiii)
To devise such ways and means of providing land and revenue related services
to public and stakeholders with the aim to reduce their difficulties,
time and efforts;
(xiv)
To create and maintain Management Information System (MIS) & ‘Decision
Support System (DSS)’ to the State and Central Governments in
matters relating land and revenue so as to provide them vital
inputs in formulating plans and policies;
(xv)
To sponsor, coordinate or promote research programs on its own or in collaboration
or other arrangements with National and International agencies/bodies
in the field of land and revenue and Information Technology;
(xvi)
To advise the State Government, Central Government, Municipal Corporation,
Finance Department, Revenue Department, Local Bodies, Semi Government
Agencies and all such revenue collection agencies of the State
Government and Central Government in all matters pertaining
to land and revenue, Information Technology and related areas;
(xvii)
To provide such infrastructure and all other related support and Technical
services to the State Government and its Departments in general
and Revenue Department in particular;
(xviii)
To liaise cooperate and affiliate as and when necessary with other similar,
Institution, agencies, associations or bodies in
(xix)
The Information technology projects and processes shall be done by the
society as per the technical parameters approved by the state
e-governance society and decisions taken in the e-governance
society will apply wherever these are relevant for implementation
in the Information Technology projects of Lands Records.
(xx)
To workout and recommend the service fee or user charges that could be
charged from the end customers for the approval of the competent
authority over and above the prescribed/ statutory fee for providing
the services through multiple service delivery channels.
(xxi)
To chalk out detailed procedures for the collection of revenue for the
Citizen services provided through multiple service delivery
channels, to transfer the revenue in to the accounts of the
Punjab Land Records Society as per the policy guidelines of
Department of Revenue and Rehabilitation Punjab
(xxii)
To keep detailed account of the revenue collected,
expenditure and the transactions.
(xxiii)
Regular reconciliation of bank accounts between all stakeholders and the
Punjab Land Records Society.
(xxiv)
To decide upon and approve the recommendations of the District Level Societies.
(xxv)
To take all means for the safety and security of Land Records data and
to lay policies procedures guidelines and rules for achieving
the objectives of security and authentication.
This would include use of digital signatures and public
key infrastructure.
(xxvi)
To take all the steps necessary to fulfil the
objectives of good governance for the overall benefit of the
citizens and public in the State of
(xxvii)
To hire professionals, consultants and other specialized agencies as found
necessary for efficient handling and conduct of the business
of the society.
(xxviii)
To co-ordinate with the
(xxix)
To undertake any function as entrusted by the State Government from time
to time;
2. B.
The objects incidental or ancillary to
the attainment of the above main objects are
:
i
) to
buy, sell let on hire, repair, import, export, lease, trade
and otherwise deal in all kinds of machinery component parts,
accessories and other goods, material spare parts and fitting
which can be profitably dealt with in connection with the business
of installation and operation of the Society’s goods.
ii) to recruit and employ personnel on contract as may be found
necessary for efficient handling and conduct of the business
of the Society;
iii) to obtain licenses, certificates and privileges
for all purposes from all persons, local authorities and the
Central and State Government, to renew the same and transfer
the same in favour of any person or authorities;
iv) to enter into agreements
and contracts with Indian and/ or foreign individuals, companies
or other organizations for transfer, sale, purchase of equipment
and for technical, financial or any other assistance for carrying
out all or any of the objects of the Society;
v) to enter into partnership; or into any agreements
for sharing profits,
unionof
interest, co-operation joint venture,
reciprocal concessions or otherwise with any person, firm, society
or company carrying on or engaged in, or about to carry on or
engage in any business or undertaking or transaction which may
seem capable to being carried on or conducted so as to directly
or indirectly benefit the Society;
vi) to enter into any
agreement with any Government authorities (Municipal local or
otherwise) or any corporations, companies, or persons which
may seem conducive to the Society’s objects or any of them and
to obtain from any such Government authorities, corporations,
companies, societies or persons any contracts, rights, privileges
and concessions which the Society may think desirable and to
carry out, exercise and comply with any such contracts rights,
privileges and concessions;
vii) to obtain any Act
of Central or State Legislature, provisional order, license
of autonomous bodies or authority for enabling the Society to
carry out any of its objects into effect, or for effecting any
modification of the Society’s constitution, or for any other
purposes which may seem expedient and to oppose any proceedings
or application which may seem calculated directly or indirectly
to prejudice the Society’s interest;
viii) generally to purchase,
take on lease or in exchange, hire or otherwise acquire any
real or personal property; and any rights or privileges which
the Society may think necessary or convenient with reference
to any of its objects or capable of being profitably dealt with
in connection with any of the Society’s property or rights for
the time being and in particular any land, buildings, basements,
licenses, patents, trade marks, machinery,
plant and stock in trade.
ix) to lend or deposit
moneys belonging to or entrusted to or at the disposal of the
Society to such society or company and in particular to customers
and others having dealings with the society with or without
security, upon such terms as may be thought proper and to guarantee
the performance of contracts by such persons or company provided
that the Society shall not carry on banking business as defined
in Banking Companies Regulation Act, 1949;
x) to
borrow and raise money with or without security or to receive
money and deposit on interest or otherwise in such manner as
the Society may deem fit;
xi) to draw, issue,
accept and to endorse discount and negotiate promissory notes,
hundies, bills of exchange, delivery orders, warrants, warehouse,
keeping, certificates and other negotiable or commercial or
mercantile instruments connected with the business of the Society;
xii) to establish and maintain any agencies in India for the conduct
of the business of the Society;
xiii) to procure the
registration or other recognition of the Society in any State
or place in India and to open and keep a register or registers
as may be deemed necessary and expedient to do so;
xiv)to apply for tender, purchase or otherwise
require any contracts and concessions for or in relation to
the construction, execution, carrying out equipment, improvement,
management, administration or control of improvement, management,
administration or control of works and conveniences and to undertake
execute, carryout, dispose of or otherwise turn to account the
same;
xv) to buy, lease or
otherwise acquire lands, buildings and any other moveable or
immovable properties on such terms and conditions the Society
may think fit;
xvi) to improve, manage,
work, develop, alter, exchange, lease, mortgage, turn to account,
abandon or otherwise deal with all or any part to the property
sites; and concessions of the Society;
xvii) to let out on hire all or any of the properties of the Society
including every description of apparatus appliances of the Society;
xviii) to open account or accounts with any individual firm or company
or with any bank or banks and to pay into and to withdraw moneys
from such account or accounts;
xix)to invest apply for and acquire, or otherwise
employ moneys belonging to or entrusted to or at the disposal
of the Society upon securities and shares or without securities
upon such terms as may be thought proper and from time to time
and vary such transactions in such manner as the Society may
think fit;
xx)to guarantee the payment
of money to guarantee become sureties for the performance of
any contracts or obligations;
xxi)to create any depreciation
fund, reserve fund, sinking fund, insurance fund or any special
or other fund whether for depreciation or for repairing, improving,
extending or maintaining any of the properties of the Society
and to transfer any such fund or part thereof to any of the
other funds herein mentioned.
xxii) to provide for
the welfare of the employees of the Society and the wives, widows,
families or dependants of such persons by buildings or by grants
of money, pensions, gratuity, bonus payment towards insurance
or other payment or by creating or; from time to time subscribing
or contributing to aiding or supporting provident fund or conveniences
and by providing or subscribing or contributing towards places
of instructions, recreation, hospitals and dispensaries medical
and other assistance as the Society deems fit;
xxiii) to do all such other things as may be incidental or conducive
to the attainment of the above objectives;
xxiv) "To frame
Schemes for improving and augmenting the funds of the society
and the efficient collection thereof including providing facilities
and incentives for improved collections to the field units."
3. Funding of Society,
its resources, operations and management:
a.
The expenditure on IT resources, operations and management of the Society
would be funded mainly through the share of user charges and
other income of society, which will include donations, grant
– in- aid from the State Government and the Government of India
and specific project funding.
b.
Initially, the Government and other agencies could provide the capital
costs for the purpose.
c.
The income and property of the Society, howsoever derived, shall be applied
towards the promotion of the objects thereof as set-forth in
this Memorandum of Association.
d.No part of income and property of the Society
shall be paid or transferred, directly or indirectly, by way
of profit, to the persons/ body who are, or, at any time, have
been or shall be members of the Society or Governing Council
or to any of them or to any persons claiming through them or
any of them.
4.
Names, Designation and Addresses of the Members
The names, addresses
and designations of the present members of the Governing Council
to whom by the rules of the Society, the management of its affairs
is entrusted as required under Section 2 of the Registration
of Societies Act 1860 (Act XXI of 1860) read with Punjab Amendment
Act of 1957, shall be as under (For Punjab Land Records Society):
-
5.The State Government will have the
right to nominate other members in addition to or in substitution
of the above-mentioned persons.
Unless otherwise provided membership shall be vested
with and transferred according to the official designation held
by the members.
6.The members of the Governing Council
shall also be trustees of the Society for the purpose of the
Public Trust Act.
7.If on winding on o
r dissolution
of
the
Society
, there shall remain after the satisfaction of debts
and liabilities any property whatsoever, the same shall not
be paid or distributed among members of the Society or any of
them but shall be dealt with in manner as provided in the Societies
Registration Act, 1860.
We the several persons whose names and
address are hereunder authorized and desirous being formal into
a society in pursuance of this memorandum of association-
2.
RULES OF THE SOCIETY 1. The Registered Office of the Society shall be situated in the Jalandhar, district of Punjab.
2.
Short title and commencement: The Society
may be called the Punjab Land Records Society.
3.
Definitions: In this Memorandum and the Rules made there
under unless the context otherwise requires:
(a)
"The ‘Act’ means the Societies Registration Act 1860, (Punjab
Amendment Act, 1957) as applied to the State of (b) "The Society" means the Punjab Land Records Society (PLRS). (c) “Central Government” shall mean the Government of India. (d) "Governing Council" shall mean the Apex body which is constituted as the "Governing Council of the Society". (e) “Board of Management” shall mean the main managing body which is constituted as the "Board of Management” of the Society. (f) “IT” shall mean Information Technology.
(g)
Member means:
i.
The ex-officio members as per the constitution of the society
or ii. Such Person(s) who may be accepted in future as Members of the Society on such terms and conditions as laid down by the Governing Council, or the Government. iii. Such person (s) who may be nominated by the State Govt. to be the members of the Society iv. Such Person(s), institutions, organizations, societies, corporate bodies who may be accepted in future as the co-opted Members of the Governing Council, Board of Management or the Executive Committee of the Society on such terms and conditions as laid down by the Governing Council, or the Government. (h) “Chairperson” means Chairperson of the Governing Council of the Punjab Land Records Society. (i) “Vice-Chairperson” mean Vice-Chairperson of the Governing Council of the Punjab Land Records Society. (j) "Chief Executive Officer (CEO)" means Chief Executive Officer of the Punjab Land Records Society. (k) "Member Secretary" means Member Secretary of the Punjab Land Records Society.
(l)
“State” means the State of
(m)
“State Government” shall mean the Government of Punjab in the
Department of Revenue & Rehabilitation, (n) “IT experts” shall mean a specialist from the field of Information Technology, computers, communication or electronics with a formal graduate degree in computers / Information Technology / communication/ electronics/ management or other related fields with 8 to 10 years of experience and can contribute his expertise & experience to achieve the objectives of the Society. (o) “Revenue experts” shall mean well-known, distinguished, important, renowned or reputed persons from the Revenue field duly recommended by the State Government. (p) The word importing masculine gender shall also include the feminine gender and vice-versa. (q) The Word importing singular number shall also include plural number and vice-versa; 4. Membership: -The Society shall consist of the following members: - (a)First Member of the Governing Council and those who have subscribed to the Memorandum of Association; (b)Members nominated by the State Government. 5. When a person is nominated as the member of the Society by virtue of an Office held by him, his membership of the Society shall terminate when he ceased to hold that office and the vacancy so caused shall be his successor to that office. 6. Whenever a non-official member desires to resign from the membership of the Society, he shall address his resignation to the Member Secretary of the Society and submit the same to him who will place the resignation before the Governing Council.His resignation shall take effect only on its acceptance by the Governing Council. 7. Any vacancy in the membership of Society either by resignation or otherwise may be filled by the State Government. 8. Should a person who is the member of the Society by virtue of his office held by him be unable to attend the meeting of the Society, he may appoint a proxy to attend the meeting in his place.Such proxy shall be entitled to take part in the proceedings of that meeting for which he is nominated but shall not have a right to vote. 9. The Society shall function notwithstanding that any person entitled to be a member by reason of his Office is not represented by the Society for the time being.The proceedings of the Society shall not be invalidated by the above reason or by the reason of any vacancy or defect in the nomination of any of the members. 10. It shall be incumbent upon a member of the Society to notify to the Office of the Society any change of the Address or Occupation. 11. The Society shall maintain a Register of Members into which the following particulars shall be entered: (a) Name and address of each member. (b) The date on which the member was admitted. (c) The date on which the member ceased to be a member. 12. An Official member would cease to be a member of the society on his transfer from the designated post.A non-official member of the Society or the Governing Council shall cease to be such a member, (a) On death, (b) On written resignation, (c) becomes insolvent, or (d) is convicted of a criminal offence involving moral turpitude, or (e) is removed by the State Government. (f) If the member other than an official member has not attended three consecutive meetings without any justifiable reason or without the permission of the Governing Council. (g) If disregards Rules & Regulations or disobeys the decision of the Governing Body. (h) If he/ she is found to be insane or of unsound mind by a registered medical practitioner.
13.
MEMBERS OF THE SOCIETY:
(a)
The Society shall consist of
i.
All the ex-officio members
of theGoverning Council (GC).
ii.
The members nominated by the Government in
the
Governing
Council
(GC).
iii.
Other individuals, institutions, organisations
and corporate bodies to be accepted in future as Co-opted Members
as per terms and conditions of eligibility as may be laid down
and approved by the Governing Council (GC) from time to time. (b) The Society shall keep a Roll of nominated and co-opted Members and every such member of the Society shall sign the roll and state therein his name, occupation and address. (c) If a nominated and co-opted member of the Society changes his address, he shall inform his new address to the Member Secretary who shall thereupon enter his new address in the Roll of such Members. But if he fails to inform his new address, the address in the Roll of Members shall be deemed to be his address. (d) Termination of Membership: i. Where a person becomes a member of the Society by reason of the office or appointment he holds, his membership of the Society shall terminate when he ceases to hold that office or appointment.
ii.
Whenever a member other than the ex-officio member, desires to resign
from the membership of the Society, he shall address his resignation
to the Member Secretary of the Society and submit the same to
him. The membership of such person shall stand terminated from
the date of acceptance of his resignation by Governing Council.
iii.
A member of the Society shall cease to be a member, if Governing Council
(GC) so desires.
14.
Governing Council (GC): (a)The Governing Council (GC) shall be the Apex Body and source of all powers, functions and activities of the Society. (b)The Governing Council will consist of following members of the Punjab Land Records Society.
15.
Meeting of Governing Council (GC) (a) The Governing Council (GC) shall hold Annual General Meeting (AGM) once in a year. (b) Every meeting of the Governing Council (GC) shall be presided over by the Chairperson of the Governing Council (GC) and in his absence by the member chosen from the amongst themselves by the members present at; the Vice Chairperson shall preside over the meeting. (c) The Chairperson or the Vice-Chairperson may, whenever he thinks fit, and shall, on the written requisition of not less than four members, call a special meeting of the Governing Council (GC).
16.
Notice and quorum for the meetings of the Governing Council:
(a)
Not less than seven days notice shall be given
for every meeting of the Governing Council with a copy to the
State Government as soon as practicable. Provided that in case
of urgency a shorter notice may be given with the prior approval
of the Chairperson in such cases every notice calling a meeting
of the Governing Council (GC) shall state the date, time &
place at which such meeting will be held and shall be served
upon every member not less than 48 hours before the day &
time appointed for the meeting. Provided further that any accidental
omission to give such notice to, or
the non receipt of any such notice by any member shall not invalidate
any proceedings of such meeting. b) Ten members shall constitute a quorum for any meeting of the Governing Council. c) Each member of the Governing Council including the Chairperson shall have one vote and if there shall be an equality of votes on any question to be determined by the Governing Council, the Chairperson shall in addition have and exercise a casting vote. d) Any resolution except such as may be placed before the meeting of the governing Council may be adopted by circulation among all its members present in India and any resolution shall be as effective and binding as if such resolution had been passed at the meeting of the Governing Council. e) The Governing Council may by resolution delegate to the Chairperson, vice-Chairperson, Member secretary and other officers of the Society such of its powers for the conduct of its affairs of the Governing Council as it may consider necessary or desirable. f) The Members of the Society, the Governing Council or any Committee appointed by the Society of the governing Council shall be entitled toreimbursement of, or compensation for expenditure on travelling, conveyance etc., incurred by them in attending meetings of the Society or Governing Council or any Committee thereof or in performing journeys for the work of the Society at such rates and in such manner as may be prescribed by the Governing Council (GC). g) The Chairperson shall have the power to invite any person or persons, not being member of the Governing Council to attend the meeting of the Governing Council (GC) but such invitees shall not be entitled to vote at the meeting and also not eligible to claim remunerations, but he shall be entitled to reimbursement on travelling, conveyance etc. incurred by him, as approved by the Board of Management (BoM).
17.
Conduct of Business of the Governing
Council (GC) (a) The Governing Council (GC) may function notwithstanding any vacancy in its constitution provided however, that at no time the number of vacancies shall be such that the total number of members is less than the quorum required for a meeting of the Governing Council (GC). (b) Acts and Proceedings not to be invalidated by vacancies etc: No act or proceeding of the Governing Council (GC) or any body of the Society or any committee constituted under this, shall be questioned on the ground merely of the existence of any vacancy or defect in the election, nomination or appointment of a person acting as a member thereof or any irregularity in its procedure not affecting the merits of the case. (c) In case of difference of opinion amongst the members, the opinion of the majority shall prevail. (d) Each member of the Governing Council (GC), including the Chairperson, shall have one vote & if there is an equal number of votes on any question to be determined by the Governing Council (GC), the Chairperson shall, in addition, have and exercise a casting vote. (e) Any resolution, except such as may be placed before the meeting of the Governing Council (GC), may be adopted by circulation among all its members, and any resolution so circulated and adopted by a majority of the Members who have given their approval, such Resolution shall be as effectual and binding as if such Resolution has been passed at a meeting of the Governing Council (GC), provided that in every such case, at least 50% members of the Governing Council (GC) shall have recorded their approval to the Resolution.
18.
Power and functions of the Governing Council:
Subject to the Memorandum of Association and
these Rules, but without prejudice to the generality of powers,
the
Governing Council (GC)
shall have the full functional autonomy and shall exercise the
following powers and carry out the following functions inter-alia: (o) The Governing Council (GC) shall be the Apex Body of the Society. (p) The Governing Council (GC) shall be vested with the general superintendence, direction and control of the affairs of the Society and of its income, expenditure, assets & liabilities .
(q)
The Governing Council (GC) may issue directions for the formulation
of overall plans and policies of the Society with an aim to
improve the delivery system of revenue services
of the State of (r) The Governing Council (GC) shall consider and approve the overall policies of the society on the recommendations of the Board of Management (BoM). (s) The Governing Council (GC) shall consider and approve the annual budget of the society on the recommendations of the Board of Management (BoM). (t) The Governing Council (GC) shall consider and approve the annual reports of the society on the recommendations of the Board of Management (BoM). (u) The Governing Council (GC) shall consider and approve the appointment of Auditor of the society on the recommendations of the Board of Management (BoM) of the Society. (v) The Governing Council (GC) shall approve the rules & amendments therein for the fulfillment of the objects of the Society on the recommendations of the Board of Management (BoM). (w) The Governing Council (GC) shall approve the acquisition and alienation of immovable Property by the society. (x) The Governing Council (GC) may co-opt members of the Society on the recommendations of Board of Management (BoM). (y) With the approval of its Governing Council (GC), the Society may accept contributions from statutory bodies created under the Acts of Parliament or of the State Legislature, the national and International organizations, NRIs, industry etc. for the furtherance of the objects of the Society. (z) The contribution may also be accepted from Private bodies and individuals with the approval of its Governing Council (GC). (aa) The Governing Council (GC) may accept the resignations of the non-official members. (bb) The Governing Council (GC) may approve the awards and rewards to the officials/ persons connected with the affairs of the society on the recommendations of Board of Management (BoM).
19.
Board of Management (BOM): (a) The Board of Management (BoM) shall be the main Managing Body of the Society. (b) Financial Commissioner (Revenue) of Punjab Government shall be Ex-officio chairperson of the Board of Management of the society. (c) Director Land Records, Government of Punjab shall be the ex-officio member Secretary and Chief Executive Officer (CEO) of the Society. (d) Board of Management will consist of the following members:
20.
Meeting of the Board of Management (BoM): (a) The Board of Management shall ordinarily meet at least 3-4 times in a year. (b) Every meeting of the Board of Management shall be presided over by the Chairperson of the Board of Management and in his absence the senior member shall preside over the meeting. (c) The Chairperson whenever he thinks fit and shall, on the written requisition of the Member-Secretary, call a special meeting of the Board of Management. (d) Notice and Quorum for the meeting of the Board of Management: i. Every notice calling a meeting of the Board of Management (BoM) shall state the date, time & place at which such meeting will be held and shall beserved upon every member not less than48 hours before the day& time appointed for the meeting. ii. Provided that the Chairperson for reasons to be recorded shall have the authority to call a special meeting on such shorter notice as he thinks fit. iii. The Board of Management (BoM) can further constitute committees and sub-committees and delegate the necessary powers and authorizations to such committees for the specific purposes. (e) Quorum: Six Members shall constitute the Quorum. 21. Conduct of Business of the Board of Management: (a) Acts and Proceedings not to be invalidated by vacancies etc.: Not act or proceeding of the Board of Management (BoM) or any authority of the Society or any committee constituted under this, shall be questioned on the ground merely on the existence of any vacancy or defect in the election, nomination or appointment of a person acting as a member thereof or any irregularity in its procedure not affecting the merits of the case. (b) In case of difference of opinion amongst the members, the opinion of the majority shall prevail. (c) Any resolution , exceptsuch as may be before the meeting of the Board of Management (BoM) may be adoptedby circulationamong all its members, and any resolution so circulated and adoptedby a majorityof the Members who have giventheir approval , such Resolutionshall be as effectual and bindings as if such Resolution has been passedat a meetingof the Board of Management(BoM) , provided that in every such case, at least 50% members of the Board of Management shall have recordedtheir approvalto the Resolution . 22. Powers & Functions of Board of Management (BoM):
Subject to the Memorandum of Association and
these Rules, but without prejudice to the generality of powers,
the
Board of Management (BoM)
shall
have the full functional autonomy and shall exercise the following
powers and carry out the following functions
inter-alia: (dd) Shall be responsible for the overall administration and control of the Society and take all decisions necessary for this purpose. (ee) Shall recommend the Governing Council (GC) for the general superintendence, direction and control of the affairs of the Society and of its income, expenditure, assets & liabilities.
(ff)
Shall formulate and recommend to the Governing Council (GC)
on the overall plans and policies of the Society with an aim
to improve the delivery system of revenue services of the State
of (gg) Shall formulate and recommend to the Governing Council (GC) on the plans, policies, annual budget, annual reports and appointment of Auditor of the society. (hh) Shall formulate and recommend to the Governing Council (GC) on the rules & amendments therein for the fulfilment of the objects of the Society. (ii) Shall formulate the project based contract positions, their qualifications and remunerations and conditions of service subject to the instructions of the State Government from time to time. (jj) Shall delegate, to such extent as it may deem necessary, any of its powers to any Officer or the Committees to be constituted. (kk) Shall recommend the Governing Council (GC) on the acquisition and alienation of immovable Property by the society. (ll) Shall formulate and fix the user charges/ facilitation charges subject to the instructions of the State Government from time to time. (mm) The Board of Management (BoM) may review the progress of the implementation of the project at any stage. (nn) Shall formulate the Quality Policy, for the Society. (oo) Shall recommend the Governing Council (GC) on co-option of members of the Society. (pp) For the implementation of the policies, plans, and programmes approved by Governing Council (GC), the Board of Management (BoM) shall take all decisions relating to the administration, management, working and control of the Society. (qq) The Board of Management (BoM) shall sanction expenditure for the execution of plans, and programmes of the Society (rr) The Board of Management (BoM) may appoint Committees or Sub-Committees, by whatever name called, comprising member(s) of the Society and such outside experts and officers of the Society as may be nominated by it for specific tasks, for the disposal of any of its business or for tendering advice on any matter pertaining to the administration and management of the Society. (ss) Consider, frame and issue detailed regulations, instructions, guidelines, procedures and processes from time to time in conformity with the statues and rules for the fulfilment of the objects of the society. (tt) To authorize any change of procedure, limits, delegation etc. in the operation of the funds of the Society. (uu) Authorize the collection, payments and user charges to be charged from the general public for the delivery of revenue services on behalf of Revenue and other Departments and agencies and transfer/ utilize the same in the manner prescribed. (vv) Fixation of remuneration and other TA/DA charges for members of various Committees and special invitees, while attending the meetings of the various Committees. (ww) Consider and approve eligibility conditions, duration, selection process etc for various types of service providers, vendors, resources including system integrators, developers, stake holders, financial collaborators, public-private partners, franchises, implementers, executors of the various e-Governance initiatives and other citizen services. (xx) Consider and frame the proposals, Request For Proposal (RFP) and other documents for the approval of the competent authority to achieve the objects of the society (yy) Consider and approve norms, guidelines and terms and conditions and service level agreements with stakeholders and franchises to establish service delivery Centres and to add to or amend them from time to time. (zz) To handle the projects on job-work and/or outsourcing basis for the Society, lay down terms and conditions and method of hiring such human and other Information Technology resources. (aaa) Acquire by gift, purchase, exchange, lease, hire or otherwise any property, movable or immovable, and to construct, improve, alter, demolish or repair buildings, spaces, works and constructions as may be necessary or convenient for carrying out the activities of the Society. (bbb) Negotiate, enter into and/or make contracts & deeds on behalf of the Society. (ccc) To enter into legal and corporate agreements for and on behalf of the society and to sue and defend all legal proceedings on behalf of the society; (ddd) Solicit and receive grants, gifts, donations or other contributions from the Central Government, State Government, user charges, cess, contributions, fee and funds in any other forms, provided it is approved by the Executive Committee;
(eee)
Recommend cases for obtaining Technical Sanction (TS) to the
competent authority i.e. Empowered Committee on Computerisation in the Department of Information Technology,
Government of (fff) Do all such acts and things as are incidental or conducive to the discharge of the functions and attainment of any of the objects of the Society
23.
Powers, Functions & Responsibilities of the Member Secretary: (s) The Member-Secretary of Governing Council shall act as the Member-Secretary of the Punjab Land Records Society and will act as the Chief Executive Officer of the society. (t) The Member-Secretary shall be responsible for the day to day functioning of the society and for providing the revenue services relating to land records to the people.
(u)
The Member-Secretary shall be responsible for implementing/
executing all decisions of Governing Council (GC), Board of
Management (BoM) and Executive Committee.
He shall also be responsible for implementing the directions
of Empowered Committee on Computerisation
and (v) The Member-Secretary shall be responsible for implementing the Service Level Agreements (SLAs) in providing the revenue services relating to land records to the people (w) The Member-Secretary will record the proceedings of the meetings of the Society and of the Governing Council and maintain a proper record of these meetings in accordance with the provisions of the Bye-laws of the Society. (x) The Member-Secretary shall be responsible for and the custodian of all the records pertaining to the Society, the funds of the Society & such other property of the society as the Governing Council (GC) or the Board of Management (BoM) may commit to his charge. (y) The Member-Secretary shall have the accounts maintained in such manner as prescribed under the rules of the society and the instructions of Government from time to time. (z) The Member-Secretary shall arrange for the annual audit in accordance with the provisions in the Rules and Byelaws of the Society. (aa) The Member-Secretary shall have such other powers & perform other duties as may be delegated or assigned to him by the Governing Council, Board of Management and Executive Committee. (bb) The Member-Secretary may delegate any of his powers to any of his subordinate with the approval of the Board of Management. (cc) The Member-Secretary shall manage the projects, properties or the moneys of the society, manage accounts, execute all contracts on behalf of the society and receive funds for the society through Government budget allocation, donations, grants-in-aid, contributions and raising money whenever required as per approval of the Governing Council (GC). (dd) The Member-Secretary shall prepare the budget relating to the administrative expenses of the Society and Committee such as office expenditure, expenditure on TA/DA of the members and staff which shall be a legitimate charge on the fund. (ee) The Member-Secretary shall represent the society in all its legal matters jointly or through any authorized representative. (ff) To do all acts, deeds and things necessary for carrying out his functions as Member-Secretary. (gg) In the event of the post of the Member-Secretary remaining vacant or the Member-Secretary being absent or unable to perform his duties or any reason, it shall be open for the Governing Council (GC) to direct any Officer or Officers in the service of the Society to exercise temporarily such powers & perform such functions and duties of the Member-Secretary as the Governing Council (GC) may deem fit. (hh) The Member Secretary shall be responsible for the proper day to day administration of the Society. All other staff of the society shall be subordinate to the Member-Secretary. The Member-Secretary shall carry out the general correspondence in connection with the work assigned to him/ her by the Governing Council (GC), Board of Management (BoM) or the Executive Committee from time to time. (ii) The Member-Secretary of Board of Governor shall hire & fire the manpower for the society and other staff in accordance with Rules, regulations and bye-laws of the Society.The Member-Secretary shall represent the society in all its legal matters jointly or through any authorized representative. (jj) The Member-Secretary shall be responsible for the training and execution of all IT and e-Governance projects as approved by the Governing Council (GC), Board of Management (BoM) or the Executive Committee. 24. Executive Committee (f) There shall be an Executive Committee of the society, which shall comprise of the following members:
(g) The Executive committee shall be responsible for day-to-day functioning of the society and shall perform all such additional functions as authorized by the Governing Council or Board of Management (BoM) as the case may be from time to time. (h) The Executive Committee shall exercise such other powers as delegated to it by the Governing Council (GC) or Board of Management (BoM). (i) In case of urgency, the Executive Committee shall take the decision and get the same ratified from the Board of Management (BoM) or Governing Council, as the case may be in the next meeting of the same. (j) The Executive Committee may further delegate any of its powers to Member Secretary of the Society.
25.
District Implementation Committees. (g) There shall be a district level implementation committee for each revenue district of the state who shall be responsible for the implementation of all decisions taken by the Governing Council/Board of Management / Executive Committee of the society. (h) The members of the Implementation Committee shall be the following;
(i) The Deputy Commissioner shall be the ex-officio President of the District Implementation Committee. (j) He shall manage all the project, properties or the money under the fund, manage accounts, execute all contracts on behalf of the Society and receive funds for the Society through user charges, donations, grants-in-aids, contribution and raising money, whenever required. (k) The Implementation committee shall submit to the Member Secretary all such accounts and action taken reports as desired by the Governing Council / Board of Management / Executive Committee from time to time. (l) District Implementation Committee can also submit any proposal/project as per the objectives and aims of the Society for approval from Board of Management/Executive Committee and it shall be responsible to implement all such projects/proposals after approval.
26.
Assets and Funds of Society (a) The capital cost and corpus fund for the smooth functioning of the society may be contributed by Government of Punjab, Government of India, contributions from Public sector undertakings, Co-operative institutions, other Public sector organizations and Financial Institutions. (b) The recurring expenditure of the society would be met out of the user charges collected through the Punjab Land Records Society from the citizen’s services and other income from other resources and business of the society. (c) The Society may accept contributions from statutory bodies created under the Acts of Parliament or of the State Legislature, the national and International organizations, NRIs, industry. The contribution may also be accepted from Private bodies and individuals subject to the approval of its Governing Council. (d) Vesting of the assets and funds of the Society: The Assets of the fund shall vest with the Society. i. Assets register and accounts: The Society shall maintain Assets Register (AR) and accounts as per the common corporate practices relating to IT industry. ii. Operation of Bank Account: The bank accounts of the Society shall be kept in the name of the Society and shall be operated upon by the Member Secretary of the Society or any other person authorized by the Executive Committee or Member Secretary.
27.
Withdrawal of Funds. (a) Withdrawal of funds from the accounts of the society shall be regulated in a manner to be determined by the Governing Council (GC) as per the procedure approved by the Board of Management. (b) Such withdrawals shall be made by cheques on requisition (as the case may be) signed by Member-Secretary or an officer(s) authorized in this behalf by the Governing Council (GC) as per the procedure approved by the Board of Management.
28.
Annual report.
A report on the working of the Fund
for every year shall be prepared in the Month of June by the
Member Secretary after the approval of the Governing Council,
presented to the Department of Revenue and Rehabilitation,
29.
Suit by and Against the Society:
The Society may sue or be sued in
the name of the Society and the Member Secretary shall have
all powers to defend any suits and sue in the name of the Society
either by himself or acting through agents/ officials duly appointed
by the Member Secretary.
30.
Powers of the State Government to Give Directions to the
Society: The State Government in the Department of Revenue and Rehabilitation may give the Society such directions as in its opinion, are necessary or expedient for carrying out the affairs of the Society. It shall be the duty of the Society to comply with such directions.
31.
Repeal and Savings. (a) Subject to the prior approval of the Governing Council, the Society may alter, extend or abridge any purposes for which it is established by following the procedure prescribed under these rules. (b) These Rules may be altered by the Society with the consent of the Governing Council at any time by a resolution passed by a majority of 2/3rd of the total members present at any meeting of the Society which shall have been convened for the purpose after giving due notice of such resolution to the Members of the Society subject to the approval of Department of Revenue and Rehabilitation, Punjab.
32.
Societies Registration Act to Apply:
All clauses of Societies Registration
Act, 1860 (Punjab Amendment Act, 1957) as applied to the State
of Punjab shall apply to this Society save as are appropriately
and expressly amended and altered or amended by these presents
and such amendments are not inconsistent with the aforesaid
Act.
a.
All proceedings of BOM
i.
Draft
Proceedings of the first meeting of Board of Management
ii.
Draft
Proceedings of the second meeting of Board of Management
iii.
Minutes
of third meeting of BOM
iv.
Proceedings
of the fourth meeting of Board of Management
v.
proceedings
of the fifth meeting
vi.
Proceedings
of the Sixth Meeting of BOM
vii.
viii.
ix.
Proceedings
of the Ninth meeting of Board of Management
x.
xi.
xii.
xiii.
Proceedings
amended13th meeting
xv.
Proceedings
BOM 15th meeting
xvi. Proceedings BOM 16th meeting xvii. Proceedings BOM 17th meeting
xviii.
Proceedings
BOM 18th meeting
xix.
Proceedings
BOM 19th meeting
xx.
Proceedings
BOM 20th meeting
xxi.
Proceedings
BOM 21th meeting
xxii.
Proceedings
BOM 22th meeting
xxiii.
Proceedings
BOM 23th meeting
xxiv.
Proceedings
BOM 24th meeting
xxv.
Proceedings
BOM 25th meeting
xxvi.
Proceedings
BOM 26th meeting
xxvii.
Proceedings
BOM 27th meeting
xxviii. Proceedings BOM 28th meeting xxix. Proceedings BOM 29th meeting xxix. Proceedings BOM 30th meeting xxxi. Proceedings BOM 31th meeting xxxii. Proceedings BOM 32th meeting xxxiii. Proceedings BOM 33th meeting xxxiv. Proceedings BOM 34th meeting xxxv. Proceedings BOM 35th meeting xxxvi. Proceedings BOM 36th meeting xxxv. Proceedings BOM 37th meeting xxxv. Proceedings BOM 38th meeting xxxv. Proceedings BOM 39th meeting xxxv. Proceedings BOM 40th meeting xxxvi. Proceedings BOM 41st meeting xxxvii. Proceedings BOM 42nd meeting xxxviii. Proceedings BOM 43rd meeting xxxix. Proceedings BOM 44th meeting xl. Proceedings BOM 45th meeting xli. Proceedings BOM 46th meeting
i.
Proceedings
of the first meeting of the Executive Committee
ii.
Proceedings
of the Second Executive Committee
iii.
Agenda
Item and draft proceedings for
third Executive Committee
iv.
v.
c.
Governing Council
i.
Proceedings
of first Governing Council
ii.
Proceedings
of 2nd Governing Council
iii.
Proceedings
of 3th Governing Council
iv.
v.
vi.
vii.
Proceedings
of 7th Governing Council
viii.
Proceedings
of 8th Governing Council
4.
RFP of CLR Project
5.
Agreements of CLR project signed by
the DLR with MCS,CMS & CMC
b.
Microsoft
Consulting Service work order-CLR
c.
Service
Agreement Amendment-CLR
d.
NDA
with CMC
e.
NDA
with CMS
f.
SLA
with CMC
g.
SLA
with CMS
h.
MSA with CMS
i.
Part-1
ii.
Part-2
iii.
Part-3
i.
MSA with CMC
i.
Part-1
ii.
Part-2
8.
Agreement of Scanning Project.
10. Monthly Status of CLR Project
13.
Status
of Financial Outlay
Manual – VI : A Statement of the categories
of documents that are held by it or under its control.
2.
Various Agenda of the meeting of Governing
Council, Board of Management, Executive Committee.
4.
Instructions issued
5.
RFP and agreements of CLR Project, ROD
project, scanning, signed by the MS/DLR & Vendor.
8.
Audit Reports
9.
Various proposals formulated and sent
to Govt. for Approval.
10.
Approved Proposals.
11.
Financial Powers
12.
Fard
Kendra Manual
13.
Tender Notices & Documents
Manual – VII :
The particulars of any arrangement that exits for consultation
with or representation by, the members of the public in relation
to the formulation of its policies or administration
there
of
.
-
Nil –
Manual – VIII :
A statement of the boards, councils, committees and other bodies
consisting of two or more persons constituted as its part or
for the purpose of its advise, and as to whether meetings of
those boards, councils, committees and other meeting are accessible
for public.
1.
Board of Governing Council
2.
Board of Management
3.
Executive Committee
4.
District Implementation Committee
5.
Committees Constituted
a.
Committee to enhance the facilitation charges.
b.
RFPFinalisationCommittee
c.
High Powered Committee
d.
Technical Committee
e.
Selection Committee
Manual – IX :
A
Directory of its officers and employees
Manual – X :
The monthly remuneration received by each of its officers and
employees, including the system of compensation as provided
in its regulations :
Monthly
remuneration of employees
Manual – XI :
The budget allocated to each of its agency, indicating the particulars
of all plan proposed expenditure and reports on disbursements
made :
-
Budget
of 2009-10
Manual – XII :
The manner of execution of subsidy programmes,
including the amounts of allocated and the details of beneficiaries
of such programmes :
-
Nil –
Manual – XIII : Particulars of recipients
of concessions, permits or authorization granted by it
-
Nil –
Manual – XIV : Details in respect of
the information, available to or held by it, reduced in an electronic
form.
The Punjab Land Records Society, Jalandhar has set up its web site
www.plrs.org.in
and all advertisements relating to
recruitment of staff, tenders/EOI, Rules/Regulations have been
up-loaded on this web-site. Moreover, most of the work of the
Society is being done using computers and most of the data is
managed on computers. Therefore it is available in the electronic
form.
Manual – XV : The Particulars of facilities
available to citizens for obtaining information, including the
working hours of a library or reading room, if maintained for
public use:
Punjab Land Records Society, Jalandhar is setting up Fard Kendras from where the information relates to Records of Right
will be available to the citizens and computerized nakals
of ROR will be issued across the counters in the State. Already,
28 Fard Kendra have been made live by 31.03.2010. The guidelines
for getting
other information of PLRS under RTI Act, 2005 has also been
displayed in the office of the Director Land Records, Punjab.
Manual – XVI :
The names, designation and other particulars of the
public information
officers
.
Manual – XVI : Such other information,
as may be prescribed.
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